#How to recall an email in outlook 2016 how to#

Don’t Just Recall an Outlook Email – Take Complete Control of Your Data Click the blue eye icon above the email, and the recipient will be able to read the email again. Virtru also makes it easy to re-authorize the message, if you change your mind. It won’t matter what server the message is on, what mail client they use, or how much time has passed. Using Virtru with Microsoft Outlook, you’ll be able to revoke the message at any time - even after it has been read. Now if the recipient tries to read it, they’ll see a message informing them that the email has been revoked.

If you want to revoke it, find the message under “ Sent Items ,” and click the red “ Revoke Message ” icon.

Click the icon under “ File ” so that it says “ Virtru On ”.

When you compose an email with Virtru enabled: Virtru does not require your recipient to have anything enabled in order for you to take back an email.

#How to recall an email in outlook 2016 how to#

How to Recall an Email in Outlook Using Virtruįortunately, with Virtru Data Protection, you don’t have to rely on Outlook’s native recall feature if you want a little extra protection. Unless everyone you email with uses Outlook and sets it up in the same way, the function is all but worthless. If they go to Options > Mail, and uncheck “Automatically process meeting requests and responses to meeting requests and polls” under the Tracking area, they’ll be able to beat the recall by looking at the original message first. Even then, the recipient can easily disable the feature if they want to. Recall only works on unopened messages in the Outlook desktop app if the message hasn’t been opened, and both people are part of the same Microsoft Exchange server. Make sure “ Tell me if recall succeeds or fails for each recipient ” is selected, then click “ Delete unread copies of this message ” ( If you would rather edit the message and resend it when Outlook recalls the old version, click “ Delete unread copies and replace with new message ” instead).

Select “ Info ” on the blue column, then click “ Resend or Recall ”.

Go to “ Sent Items ” in your email account and locate the email you would like to recall.

How to Recall an Email in Outlook Using the Built-in Recall Feature Luckily, the native recall feature isn’t the only way to recall an email in Outlook. It will only work between two Outlook users on the Microsoft Exchange server, and even then it’s easy for savvy users to disable. Yet, like most recall tools, Outlook’s function has major limits. While some users might think such a feature is something that only Gmail has, Outlook has natively had the ability to recall an email for years. Fortunately, with an email recall function you can take the message back - ideally before your recipient even reads it. Instead of an awkward moment, you’ve created a permanent record. Combining Microsoft Outlook with Appy Pie Connect will help you automatically add customers to the email list, recall an email, and also send thanks note to those who fill up the form.If there’s anything worse than putting your foot in your mouth in a conversation, it’s doing it over email. Want to integrate Microsoft Outlook with 150+ apps?Ĭheck out our Microsoft Outlook integrations on how to connect Microsoft Outlook to 150+ other apps. But in Outlook, you are allowed to recall the message as long as the recipient hasn’t read it. Some email services like Gmail allow short time before unsending an email. If you want to recall an email in Outlook app, things are different here. Note: Recall feature is available only if both the recipient and you have Microsoft Outlook or Microsoft Email address in the same organization. Select any of the two options of your choice and Click on OK.

Delete Unread Copies and Replace With a New Message.

Now, select the ‘Actions’ button from the dropdown available next to ‘Move’ group of the ribbon.įrom the dropdown list, click ‘Recall This Message’. Moreover, it allows you to add or replace earlier message.Ĭlick on ‘Sent Items’ folder on the left of the Microsoft Outlook window.īefore moving to the next step, double click on the selected mail to open the message.Ĭlick on the Message tab. Microsoft Outlook offers a recall feature so that you can retrive the sent mail from the mailbox of the receiver who have not yet opened it. When you send an email, it is possible that you send it to the wrong person or forget to attach images or other important things. By Abhinav Girdhar | Updated on January 7, 2021, 1:46 pm